Who We Are
WordPress Accessibility Day is a volunteer-led, nonprofit conference. Our website address is: https://wpaccessibility.day.
The Personal Data We Collect and Why
Speaker, Sponsor, and Volunteer Applications
We gather a variety of information from our forms, including E-mail, Name, Job Title, Company Name, City, State/Province, Country, Phone Number, Time Zone, Online Profile Links (WordPress.org, personal website URLs, and links to various social media profiles), Personal Bios, T-shirt size, and details of your talk.
This data will be kept for the purposes of communication between the Event Organizers and Speakers, Sponsors, or Volunteers. Some data will be publicly used through the website for listing purposes, such as publishing lists of event speakers and talk descriptions, event volunteers, or event sponsors. Any published data will be cleared with you prior to publication.
When you register to attend a WP Accessibility Day event, we collect personal information, including IP address, E-mail, Name, Job Title, Company Name, City, State/Province, Country, and Social Media Profiles. If you choose to be listed in the public attendees list, your Name, Job Title, Company, Location, and Social Profiles will be publically visible, if provided.
Donations and Payments
When you make a donation or sponsorship payment on our website, we collect the information necessary to process the donation, including Credit Card Number, CVC, Expiration Date, and Billing Address.
For users who register on our website as Speakers, Volunteers, Organizers, or Attendees, we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
If you opt-out of tracking on our events site, a “do not track” cookie will get added to your browser.
Embedded content from other websites
Specific data like browser type, IP address, unique device identifiers, etc might be collected by third-party services, such as:
- Gravatar.com: used for attendee profiles. You can read more about Gravatar’s data collection.
- YouTube: used for hosting presentation videos. Read how YouTube manages viewer data.
We do not track visits, views, or other “analytics” data on our main website or archive sites. The current event websites use the Matomo Analytics WordPress plugin to track visitor counts and page views leading up to and during the event. This is local analytics data that stays on our server and is not shared with any third-parties.
You may opt-out of analytics tracking on the current event site by going to the “Don’t Track Me” page linked in the footer of every page.
Where Your Data Is Sent
Third-Party Service Providers
Google Drive and Zapier
Speaker, sponsor, volunteer, and attendee data is stored in a Google spreadsheet after relevant forms are submitted. Submissions are sent to Google Sheets using Zapier.
Email list opt-ins are sent to MailChimp, our email list provider. MailChimp is an Intuit company.
Donation and Sponsorship payments are processed by Stripe. All credit card information is stored securely on Stripe’s servers. No credit card information is stored on our websites.
The event is held over Zoom Webinars. Attendee, Speaker, Organizer, and Volunteer names (first and last) and email addresses will be added to the Zoom Webinars so they can log in and participate in the event.
During the event, speakers and some volunteers will be visible on camera and recorded. Attendees will never be visible or heard and will not be included in the recording. Attendee names man be visible in the chat or participants panel. Organizers will be able to view Attendee data in Zoom, including sign-in and out times and number of minutes watched.
Read Privacy Policies of Third-Party Service Providers
- Understand the basics of privacy in Google Docs, Sheets, & Slides
- Data privacy at Zapier
Sponsor Data Sharing
If you opt-in to sponsor data sharing on the attendee registration form or on a sponsor giveaway form, your Name, Email Address, Job Title, and Company will be sent to sponsors at sponsorship levels that include attendee data.
How Long We Retain Your Data
We store all Attendee, Speaker, Volunteer, and Organizer data for two years after the event. After two years have passed, all non-public data (information not published on a public webpage) that is stored in website form entries or Google Sheets will be anonymized and deleted.
Email address opt-ins will be stored for 2-3 years beyond an unsubscribe action, at which point it will be deleted.
Sponsor contact information will be stored indefinitely or until we’re notified that the Sponsor is no longer interested in being contacted for Sponsorship information or a particular contact person no longer works at the Sponsor company.
Donor information will be stored in our Stripe account indefinitely for tax and reporting purposes.
WordPress Accessibility Day Conference
c/o Equalize Digital
601 Quail Valley Dr #207
Georgetown, TX 78626
Last updated: February 10, 2023